Fresh Start for the Incarcerated Student

A recent update to the Second Chance Pell Experiment includes a provision that will eliminate or reduce the impact of prior defaults on loans held by incarcerated student borrowers. Dubbed Fresh Start, the initiative will permit incarcerated students to consolidate loans, an option that was not available to the incarcerated.

 

HBCU To File Civil Rights Complaint

The President of Delaware State University said the institution will file a complaint with the Civil Rights Division of the United States Department of Justice regarding the legality of a search of a bus transporting the lacrosse team. The stop and search occurred in Liberty County, Georgia.

 

University Settles Pandemic Tuition Lawsuit

Lindenwood University agreed to settle a lawsuit brought by students alleging breach of contract. The students claimed they overpaid when online classes were substituted for in-person classes at the onset of the pandemic. The university will pay one million six thousand five hundred dollars to about  six thousand students who agree to waive their right to pursue these specific claims in the future. 

 

Stimulus Should be Used to Provide Mental Health Support 

The Department of Education says anxiety and depression affect many young adults. It reiterated that institutions can and should use American Rescue Plan Funds (HEERF III) to provide mental health support. The Department included several examples and suggestions of permitted uses. HBCU, North Carolina Central University’s suicide prevention coordinating committee was cited as an example of an institution providing long term support. 

 

ED Plans to Update Disabilities Act

The Department of Education plans an overhaul of its rules governing the rights of students with disabilities. The Department announced it will hold listening sessions to determine what to include in a notice of proposed rulemaking. Comments can be submitted here.

 

Anonymous Donor Delights Graduates

An anonymous benefactor cleared the balances for over 100 students graduating from Wiley College. The total funds cleared are estimated at three hundred thousand dollars. Wiley celebrates it sesquicentennial this July. 

 

Asian American, Native Hawaiian, and Pacific Islander Heritage Month

The month of May was first designated as Asian American, Native Hawaiian, and Pacific Islander Heritage Month in 1992 by then president George Herbert Walker Bush. In recognition of the month, colleges, universities, and government agencies held events to  highlight achievements of individuals of Asian, Hawaiian, and Pacific Island ancestry. Morgan State University’s  Dr. Yun-Chi Chen, a professor of biology, was recognized by the Department of Health and Human Services for his contributions to health equity.  

 

Medical Colleges Collaborate on Training Program

Meharry Medical College, Morehouse School of Medicine, Howard University College of Medicine, and Charles Drew University of Medicine and Science are collaborating with the NFL to launch its Diversity in Sports Medicine Pipeline Initiative. Each team in the NFL will have two students from a historically black medical college. The students will train in primary care and orthopedic surgery. The league plans to expand the program to include Black students at other medical schools. The goal is to increase the number of Black doctors in the league. 

 

Higher Education Grapples with Inflation

Analysts anticipate tuition increases as inflation fuels price hikes for goods and services across higher education. Many institutions, including most HBCUs froze or lowered tuition during the pandemic. Now, as operating costs soar, cutting costs and increasing tuition is seen as a release valve for fiscal pressure. States are stepping in to control tuition rates and spending. Recently, the Tennessee Higher Education Commission voted to freeze tuition for the 2022-2023 academic year, while the University of Missouri System went in the opposite direction. It approved a tuition hike as part of new differential tuition structure. 

 

Tuition Waivers for Indigenous Students 

Some states are granting tuition concessions for Native American students. The schemes vary. Some are granting tuition waivers to state residents. Others are offering in-state tuition rates to members of local tribes. 

 

States Continue to Weigh-in On Gender Laws

South Carolina is one of the latest states to enact a law governing the eligibility of transgender athletes to compete on collegiate women’s teams. The law restricts student athletes to competing on teams comprised for the biological sex listed on their birth certificates. To date, Alabama, Arkansas, Florida, Georgia, Idaho, Indiana, Iowa, Mississippi, Montana, South Carolina, South Dakota, Tennessee, and Texas have laws banning transgender athletes from competing on teams based on their gender identity rather than on their biological sex at birth. An additional seven states passed laws that were either blocked by a federal court (West Virginia) or vetoed by the governor. Recently, Indiana legislators used a veto override to enact their state’s transgender sports ban. 

 

State Recognizes HBCUs 

Louisiana recognized its HBCUs during HBCU Day at the Capitol. Prior to the HBCU Day Experience festivities, the Louisiana Board of Regents and the Louisiana HBCU Advisory Council met and legislative resolutions were presented.  

 

COVID Victims Memorialized

The City University of New York System (CUNY) is widely regarded to have suffered the most COVID-related losses in higher education. CUNY held a Day of Remembrance to honor the memory of those it lost to the pandemic.

 

   
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Dillard University Board of Trustees named Dr. Rochelle L. Ford president. Dr. Ford will begin her tenure on July 1, 2022. She comes to Dillard from the Elon University School of Communications, where she served as dean. She was a 2021 fellow in Clark Atlanta University’s HBCU Executive Leadership Institute. 

 

Spelman College Board of Trustees named Dr. Helene Gayle president. Dr. Gayle is a medical doctor who comes to the college from the Chicago Community Trust, where she is president and CEO. She has history of Public Health Service, having spent two decades with the Centers of Disease Control. She begins her tenure on July 1, 2022.

 

South Carolina State University named interim president Colonel Alexander Conyers, Ret. as president. An alumnus of the university, he was named acting president in July 2021 and interim president a month later. He previously served as the university's vice president for strategic alliances and initiatives.

 

UNCF named Dr. Marc A. Barnes senior vice president of principal gifts. Dr. Barnes most recently served at Dillard University, where he was vice president for institutional advancement.  

 

Saint Augustine’s University named former NFL tight-end Dr. J. Lin Dawson dean of exercise science and collegiate athletics. Dr. Dawson previously served as a director of athletics at Clark Atlanta University. 

 

The Association of Public and Land-grant Universities named Dr. Mark P. Becker president of the organization. Dr. Becker is the former president of Georgia State University. He will begin his tenure in September.

 

Fayetteville State University named Dr. Pamela Baldwin associate dean of academic partnerships. Dr. Baldwin hails from Global Scholars Academy where she served as superintendent.

 

Howard University named Dr. Byron D. Ford professor and chair of the department of anatomy and the M. Wharton Young Endowed Chair in Anatomy. Dr. Ford comes to Howard from the University of California Riverside School of Medicine. He previously served at Morehouse School of Medicine where he chaired the department of neurobiology.

 

Virginia State University named Mr. Henry Frazier II head football coach. Coach Frazier previously served at Bowie State and Prairie View A & M Universities. 

 

Florida A&M University named Mr. Michael Smith interim athletic director. Mr. Smith is a alumnus of the university and has served as its interim director of athletics twice before.  

 

Morgan State University named Ms. Dena Freeman-Patton vice president and director for intercollegiate athletics. She is the first woman to hold the position. She previously served at California State University, the University of New Orleans, Georgia State University, and the University of Maryland, College Park. 

 

Mississippi Valley State University named Mr. Melton Harvey, II , as director of university bands. Mr. Harvey previously served at Alabama State University. He is currently working towards earning a doctorate in music education.

 

Dillard University named Coach Norbert Rome interim athletic director. Mr. Rome, a Dillard University alumnus, is currently the head coach for women’s basketball.  

 

 

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The Consortium of HBCU Medical Schools has partnered with the Organ Donation Advocacy Group and the Association of Organ Procurement Organizations to promote organ donation among Black Americans. The move is in response to a report that found Blacks in need of a kidney transplant were less likely to be referred and if referred less likely to be assigned a donor. The Consortium of HBCU Medical Schools includes  Meharry Medical College, Charles R. Drew University of Medicine and Sciences, Howard University College of Medicine, and Morehouse School of Medicine.

 

Dillard University and Brookhaven National Laboratories have signed a memorandum of understanding, under which Brookhaven will provide summer internships for Dillard pre-law students. The students will work in Brookhaven’s legal department and receive instruction in government contracts. The agreement also includes faculty exchange program and short courses.

 

Prairie View A&M University announced it will work more closely with Texas A&M University to increase opportunities for both institutions. Prairie View A&M and Texas A&M are the state’s only land-grant institutions. The alliance between the institutions will focus on faculty exchange, student programs, scholar support, and community outreach with an emphasis on addressing local, national, and global problems. The institutions will share courses, facilitate faculty exchange, and provide internship opportunities for students, and be able to draw from a central fund to attract notable scholars to the campuses.   

 

Savannah State University will offer a bachelor’s degree in data analytics.  The program is an interdisciplinary, drawing resources from the College of Business Administration, the college of sciences and technology, and the college of liberal arts and sciences. It will debut in the fall of 2022.

 

Under Armour, the sports equipment and apparel company, launched a career preparation program at Morgan State University. The three-day program gave 50 students at the university a crash course in designing, making, promoting, and selling. The company said it intends to form partnerships with other HBCUs in the future. 

 

IBM announced the expansion of its IBM Global University Program to include 40 HBCUs, the UNCF, the American Association of Blacks in Higher Education (AABHE), 100 Black Men of America, Inc., and Advancing Minorities’ Interest in Engineering (AMIE). IBM also released “Investing in Black Technical Talent: The Power of Partnering with HBCUs.” 

 

The Department of Education announced the expansion of the Second Chance Pell program. Seventy-three institutions were invited to participate. HBCUs Benedict College, Denmark Technical College, Lincoln University (MO), Mississippi Valley State University, Oakwood University, Philander Smith College, Shaw University, Simmons College of Kentucky, Talladega College, and Voorhees University were among the invitees.  

 

The Princeton Alliance for Collaborative Research and Innovation is providing a space for faculty from several HBCUs to collaborate on research programs. Members of the alliance include the UNCF, Howard University, Jackson State University, Prairie View A&M University, Spelman College, the University of Maryland Eastern Shore, and Princeton University. Princeton intends to expand the initiative to include other minority-serving institutions and women’s colleges.

 

Morgan State University announced it has partnered with T. Rowe Price to launch an initiative to provide faculty and student access to financial education resources. The resources include access to Barron’s In Education which will supply business news and financial insights.

 

 

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Southern University Baton Rouge announced Dr. Patrick Mensah, associate dean for research and graduate programs at the college of sciences and engineering, has been awarded $4,000,000 from the National Science Foundation. The grant is to be used to fund development of a qualification process for 3D-printed metal parts. Dr. Mensah will serve as principal investigator on the project.. 

 

Harris-Stowe State University partnered with Princess Stormm to establish the “Angela Barnes Malone Live and Learn in the Lou Scholarship.” The award, established to honor Princess Stormm’s mother, will provide a scholarship to an incoming freshman. Stormm is a local radio personality.

 

Morgan State University School of Architecture and Planning received a $15,000 grant from the KEEP Foundation to develop protocols for sustainable rooftop agriculture. The school had unveiled their geological agriculture research last year at a USDA-funded conference. Interim chair of the Department of Undergraduate Design in the School of Architecture and Planning, Dr. Samia Rab Kirchner will serve as principal investigator.

 

 

 

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Alabama State University announced Education Secretary Dr. Miguel Cardona appointed President Dr. Quinton T. Ross, Jr., to serve on the HBCU Capital Financing Advisory Board. The Board’s role is to advise the Secretary of Education, the designated bonding authority, and congress in regards to funding construction on HBCUs. Earlier this year Dr. Ross was selected to serve on President Biden’s HBCU Advisory Board.

 

Jackson State University opened the Bob Owens Pre-Law Center. Named to honor alumnus Bob Owens, JD, the center will offer interdisciplinary academic support for aspiring lawyers through a pre-law academy.

 

Morris Brown College CFO, Shermanetta Carter , was honored by the Atlanta Business Chronicle during its annual award ceremony. They also published an article on her role in helping the Morris Brown College regain accreditation. 

 

North Carolina A&T University announced they have received a donation to the F.D. Bluford Library Archives from the Frye family. The donated material includes professional documents and artifacts and will be used to establish  the Justice Henry E. and Shirley T. Frye Archival Collection. The Fries are civil rights and social justice pioneers. Justice Henry Frye, ret. was the first Black Chief Justice on the North Carolina Supreme Court. His wife Shirley Frye led the integration of Greensboro, North Carolina’s YWCAs. 

 

Lowe’s  has launched a debt-free education program for associates. The program works with Guild, a service that connects companies with the colleges and universities that can provide educational opportunities for their employees. HBCUs and HSIs are among the 23 institutions that are offering data analytics, cybersecurity, logistics, and other academic programs to Lowe’s employees.

 

Spelman College announced it will name the Center for Innovation and the Arts in honor of President Mary Schmidt Campbell. The complex is expected to be completed by 2024. It will house the college’s various arts programs, an innovation and entrepreneurship lab, a museum, and a theater. 

 

The City of Raleigh, North Carolina has named a park in honor of North Carolina Central University men’s basketball coach, LeVelle Moton. Coach Moton, a Raleigh native, was a star basketball player for North Carolina Central during the 1990s. As coach, he has won several awards and led North Carolina Central University to several championship titles. Off the court, he is respected for his efforts to improve impoverished communities. The park will be called LeVelle Moton Park.

 

Three HBCU faculty members co-authored a book chronicling the work of a Black youth organization that helped train generations of Black farmers and leaders. Professor of agricultural education at North Carolina A&T University, Dr. Antoine J. Alston, professor of library sciences at North Carolina A&T University, Ms. Netta S. Cox, and professor at Alcon State University School of Agriculture and Applied Sciences, Dr. Dexter B. Wakefield’s    “Legacy of New Farmers of America”  was published by Arcadia Publishing. 

 

The UNCF announced the start of a program that honors high school seniors who have been accepted at HBCUs. The #HBCUBound, which will run throughout May, supports former First Lady Michelle Obama’s annual College Signing Day campaign. 

 

Delaware State University awarded a record number of bachelor of nursing degrees this spring. The students were formerly enrolled in a nursing program at Wesley College. The program was transferred over to  Delaware State University when it acquired Wesley College last year.

 

Dillard University held an insurance risk workshop for local residents. Attendees were able to get advice and have their policies reviewed by licensed agents to ensure adequate coverage prior to hurricane season. 

 

 

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HEERF Extension

The Department of Education announced an automatic extension of the performance period through June 30, 2023, for all open grants issued under the Higher Education emergency Relief Fund (HEERF) with a balance greater than $1,000. 

 

Verification Waiver

The Department of Education has extended the waiver of certain verification requirements into the 2022-2023 award year. The requirements in effect focus specifically on identify and fraud. Other requirements are waived. The waiver applies regardless of where institutions are in the verification process. However, institutions are not exempt from requirements to resolve conflicting information concerning a student’s eligibility. 

 

Student Loan Pause Extended

The pause in federal student loan repayment, interest, and collection ends on August 21, 2022. 

 

Income-Driven Repayment Updated

Federal Student Aid announced  changes to the student loan programs. It will apply all past payments toward loan debt forgiveness for borrowers in the Public Service Loan Forgiveness Program (PSLFP) and in income-driven repayment plans (IDR).  It will root out forbearance steering, a practice loan servicers use to deter borrowers from opting for IDR plans. The department said it expects these one-time waivers and adjustments erase the student loan debt for thousands of borrowers.   

 

Perkins Loan Assignment Update 

The June 30, 2022 deadline for purchasing or assigning Perkins Loans that have been in default for more than two years has been extended to June 30, 2023. All other conditions remain in effect. Institutions are advised to maintain records of collection efforts and consult the latest  federal aid handbook. Also note that the federal government has paused student loan collection on all federally held loans. This does not apply to loans not held by the federal government. Institutions are free to suspend student loan collection on loans that they hold.

 

Federal Pell Grant Payment and Disbursement Schedules

For 2022-2033 have been revised due to the increase in the maximum Pell Grant award. For more information on the operational implementation of the revision see this electronic announcement from Federal Student Aid. 

 

Campus Based Programs

Federal Student Aid posted information on the final funding for the Campus-Based Programs. Funding is based upon applicable law, the Congressional appropriation, and the institution’s request. Note that an institution will not receive a 2022-2023 final funding authorization amount for a Campus-Based program that exceeds its request for that program on the FISAP. 

 

Title IV School Code List

Federal Student Aid updated the 2022-2023 Federal School Code List of Participating Schools. The list contains the codes that students will enter on the FAFSA to indicate which colleges and universities should receive the processed application results. 

 

Sequester-Required Changes to Title IV Student Aid Programs

The sequester-required increases to Direct Loan fees and the sequester-required in the Iraq and Afghanistan Service Grant and TEACH Grant were posted by federal student aid. Please note that loan fee calculations that result in more than two decimal places must be truncated (not rounded) to two digits after the decimal point (cents). Institutions with systems that require award amounts to be in whole dollars must ensure that a student’s total award amount is rounded down to the next lowest dollar. Institutions may begin submitting Direct Loan origination records to the COD System where the first distribution will be on or after October 1, 20220 using the updated loan fees. 

 

INTEREST RATE NOTICES

• Direct Loan Fixed Interest Rates

• HEAL Program Interest Rates

 

Libor Fix

Congress included a Libor fix in the recently passed omnibus bill. The rule automatically switches contracts to a new benchmark rate to prevent disagreement on a new reference rate once Libor expires. 

 

Name, Image, and Likeness (NIL)

Compensation that student athletes receive for NIL may impact their student financial aid. Federal Student Aid published guidance for financial aid administrators making awards to student athletes who have received compensation under NIL contracts.

 

Affirmative Action Compliance

The Department of Labor issued an update to the audit and enforcement rules of Office of Federal Contract Compliance Programs. The update deals mostly with requests for documents and reduced notification time before a scheduled audit. 

 

Audit Deadline Extension

The Office of Management and Budget has directed all federal agencies to allow recipients and sub-recipients that have fiscal year-ends through June 30, 2021, and have not yet filed their single audits, to delay completion and submission for up to six months beyond the normal due date. Although they do not have to seek approval for this extension, recipients and sub-recipients should document the reason for delayed filing. They could also still qualify as a low-risk auditee.

  

 

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Event:  Higher Education Leadership
Date:  June 2-3, 2022
Location:  San Francisco, CA
Information:  Registration

 

Event:  International Conference on Higher Education Administration and Leadership
Date:  June 7-8, 2022
Location:  San Francisco, CA
Information:  Registration

 

Event: AGB's Staying Ahead of Trends By Investing in Your Professional Development
Date:  June 12, 2022
Location:  Online
Information:  Registration

 

Event:  African American Board Leadership Institute Board Talks
Date:  On Demand
Location:  Recorded
Information:  Details

 

Event:  Campus Technology Threat Landscape 2022
Date/Location:  On Demand
Date/Location:  Recorded
Information:  Details

 

 

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Compliance with federal regulations is essential, particularly if your institution serves students who rely upon federal aid.  Even if your institution is in full compliance, the prospect of facing a Department of Education program review is daunting. The specter of a large fine is unnerving. The notification itself can cause panic that undermines your ability to respond in a professional manner. However, there are procedures that can help you retain and project composure, confidence, and competence during a program review. The procedures are monitoring, planning, and practice.

 

 

Monitoring for compliance with the rules governing Title IV programs involves keeping an eye on the financial aid office, campus security (police), IT (cybersecurity), and business office (composite score).  Monitoring these areas will help to ensure your institution operates ethically, efficiently, and effectively within the government’s requirements. 

 

The Department may ask to see your policy and procedure manual and request evidence that your employees are capable of  administering the Title IV programs properly. These are areas that you should monitor regularly to ensure they are operating smoothly. Employees should be familiar with the policy manual and understand it—letter and spirit. Consider offering opportunities for professional development and training. In addition to upgrading the skillset of your workforce, this may improve morale. 

 

The Department of Education’s publications include guidelines for the administration of federal student aid. The 2017 Program Review Guide and the Federal Student Aid Handbook (Chapter 8 in Volume 2) cover program reviews, sanctions, and closeouts.  These reference materials can help you identify gaps in compliance. Be sure any vulnerabilities you find are added to the list of items you monitor.

Your monitoring routine should include scrutiny of your procedures and policies to ensure segregation of duties and other internal controls against fraud are in place. Make sure that any previous findings from your accreditors and auditors have been remediated and appropriate steps have been taken to avoid recurrence. If you use a servicer, take steps to ensure they will respond promptly to your request for records, data, and information.

 

Regular monitoring will help uncover any hiccups in workflows or lags in the transmission of critical information, such as student withdrawals. It may also reveal instances where cross-training could be beneficial. Cross-training can prevent backlogs and keep your administrative offices running smoothly in the event of unexpected employee absences and surges in admissions or aid applications.  Cross-training is thought to have positive impact on morale, professionalism, and succession planning. 

 

Monitoring should be carried out carefully and with sensitivity, in a way that encourages buy-in from all stakeholders. Administrators, employees, staff, faculty, and students should be conversant with relevant policies and procedures and general best practices. Aim to create a knowledgeable, proud, healthy campus culture where professional camaraderie gets the job done and diligence ensures it is done correctly. 

 

 

It is important to be able to react quickly and competently if your institution is selected for a review, which brings us to our second item: planning. A planned response prepared prior to notification of a program review can go a long way to making the review a good one. Base your plan upon the procedures outlined in the most recent federal student aid publications. Assemble a team to coordinate this initiative. At a minimum it should include your compliance officer, student aid director, chief security officer, and your chief financial officer. Designate a team leader who will handle all communication with the Department. Your team leader should be the point of contact for all communication regarding the program review. You or the team leader may want to request that the Department funnel all communications through him or her at the onset of the review.

 

Your plan can include lists, templates, flow charts, and cheat sheets to help you manage the review process. It can also include scenarios based upon review triggers that can help you map out a plan if, in fact, the Department indicates a trigger sparked the review.  Note that the Department’s failure to acknowledge a trigger does not mean there was no trigger.  They are not required to disclose that information. In fact, although they generally do, they are not required to give you advance notice. It is perfectly legal for them to appear with the notification letter in hand.  However, that usually only happens in the most  egregious cases where criminality is involved. In most cases, you will have enough time to prepare, provided you have done your homework in advance. Part of that preparation includes having templates on hand. These may include the following:

 

Templates

 

■A response to a Department’s program review announcement letter

■A change of date request (if the Department’s schedule conflicts with activities on your campus) 

■Notification of an imminent review for your administrators and faculty

■Notification of an imminent review for your trustees

■Notification of the need for expeditious handing of document requests for third-party servicers

■A request for additional time to locate missing documents (during a review)

■A general announcement for your campus  

 

 

Having various lists on hand can help your team leader know exactly how to fulfill document requests expeditiously. These may include: 

 

Lists

 

■Lists of individuals and their responsibilities in regard to the administration of Title IV programs

■Lists of individuals and their responsibilities in regard to the administration of Title IX requirements

■Lists of individuals and their responsibilities in regard to policing and the Clery Act rules

■  List of information you are required to post on your website   

■Cohort Default rates for the previous 3 years

■Audit findings for the past 3 years and remediation if applicable

 

Flow Charts

■A flow chart showing Return to Title IV scenarios

 

Cheat Sheets

■An abridged outline of policies and procedures as relates to Title IV programs

■A reference sheet for Return to Title IV rules

■A reference sheet for your document retention policy

 

A procedure should be put in place to ensure document requests are routed to responsible individuals who know how to extract the data requested, evaluate its completeness and ensure it is submitted in the proper format by the due date. Personally identifiable information must be protected during document submission. In accordance with FERPA rules, a statement regarding the sharing of personally identifiable information must be placed in any student files submitted for review. You should also plan out how you will respond to interview requests and select a location where those interviews can be held.  

 

Your plan may include contingencies for resolving issues during the review. According to the Department’s Program Review Guide, you may be able to request additional time to resolve deficiencies and locate missing documentation prior to the end of an on-site review. 

 

At the conclusion of its review, the Department will issue a letter (Final Program Review Determination) that provides details about its findings, notifies your institution of any actions required, and may also include a request for additional data and an assessment of fines. Your institution can send a written response in addition to any requested information. Although the requested information is required, the written response is not. 

 

 

Your rehearsal strategy should mirror an actual review from the announcement and entrance conference right through to the exit conference and final review determination. Block out a week for practice and be sure to include interviews with administrators, staff, and students, and a review of your catalog, calendar, and website. Your third-party servicers should be asked to participate. 

 

Questions on how an issue should be handled can be fielded to the Department’s nearest regional office or submitted to someone within the Department with whom you have a prior relationship. If there is no one, take the opportunity to establish a relationship with someone in the Department’s nearest regional office. That is the office that is most likely to handle a program review at your institution. Use the results of your rehearsals to make adjustments to your planning and monitoring modules. 

 

Of course, identifying problems, shortfalls, and weaknesses, does not ensure you will find solutions but it does make it more likely that you will. Adopting a routine that includes consistent monitoring, planning, and practice can pave the way to a successful program review. 

 

If you have any questions or comments please contact Ms. Shelia Brown, EVP of Student Financial Services, Strategic Financial Aid Management (SFAM) at 404-874-0555.